Free tool
What is that job actually costing you?
Most people know a task is wasting time. Almost nobody knows the number. Put in what you know and the number appears as you type.
The calculator
The job
Chasing what went missing, correcting what went in wrong. Leave at zero if it never happens.
The assumptions
All three are yours to change. They are on the page rather than buried in the arithmetic, because an assumption you cannot see is a thumb on the scale.
Not the wage. Payroll taxes, benefits and equipment usually add 25 to 40 per cent, so a $26 salary costs about $35 to employ.
Rarely all of it. Somebody still reviews exceptions and approves the unusual cases. Eighty per cent is what a well-built workflow takes off a person in practice.
What building it would cost
Your figures, not ours. We do not quote before seeing a process, and a calculator that priced the work would be guessing at the number that matters most.
Doing it by hand costs
$21,840
a year, across 624 hours
- Hours a week
- 13
- Hours given back a year
- 499
- Working days given back
- 67
- Saved a year, after running costs
- $12,672
Paid back in 5.7 months. Over three years that is $32,016 after the build and everything it costs to run.
The audit form arrives already carrying these numbers, so you will not be asked to type them again. Working year taken as 48 weeks.
How it works it out
People times hours a week, plus any time spent fixing mistakes, times a 48 week year, times what an hour of that person costs to employ. That is the whole method.
It is deliberately unflattering. A 52 week year, a wage instead of an employment cost, and an assumption that automation removes everything would roughly double the figure it prints. Those are the numbers that collapse the first time a finance director looks at them, which is exactly when you need them to hold.
The usual questions
How does it work out the cost?
People times hours a week, plus any time spent fixing mistakes, times a 48 week year, times what an hour of that person's time costs to employ. Nothing is estimated on your behalf and every input is on the page.
Why 48 weeks and not 52?
Holidays, sickness and the weeks the job does not happen. Using 52 would flatter every number on the page, and flattering numbers are the ones that fall apart in front of a finance director.
Why does it ask what the build would cost?
Because we do not know until we have seen the process, and a calculator that quoted before the quote would be guessing at the number that matters most. Put in whatever figure you have been given, or a figure you are testing.
Why does it not assume automation removes all of the work?
Because it does not. Somebody still reviews exceptions and approves unusual cases. Eighty per cent is what a well built workflow takes off a person in practice, and the slider lets you set it lower if your process is messier than most.
Do I have to give you my email to see the result?
No. The result appears as you type and nothing is behind a form. The link at the bottom is there if you want us to look at the process, and it carries your numbers so you do not type them twice.