Blueprints
Automation blueprints, including the parts that break.
Complete specifications for jobs we have built before. Every step, every fork, every failure we have hit and what the system does about it. Free to download and build from yourself.
Every blueprint
- Real estate
Real estate lead follow-up
Every enquiry acknowledged in under a minute, routed to an agent, chased if nobody picks it up, and dropped into a follow-up sequence until somebody replies.
- Steps
- 11
- Failure modes
- 4
- Build
- 3 weeks
- Construction and trades
Construction quote to invoice
Site photographs read, priced against the customer's agreed rates, held for one approval screen, then raised as invoices with the original sheet attached.
- Steps
- 10
- Failure modes
- 4
- Build
- 3 to 4 weeks
- Dental and medical
Dental appointment reminders
Reminders sent on a schedule, replies handled, cancellations offered to the waitlist, and anything unclear handed to the desk as a call task.
- Steps
- 7
- Failure modes
- 4
- Build
- 2 to 3 weeks
- E-commerce and retail
E-commerce returns and refunds
A return request read, matched to its order, checked against the policy, approved or escalated, with the label issued and the refund released when the parcel is scanned.
- Steps
- 8
- Failure modes
- 4
- Build
- 2 to 4 weeks
- Accounting and bookkeeping
Accounting client document chasing
Each client asked for exactly what is still missing, reminded on a schedule that stops the moment it arrives, with everything filed to the right client folder and named the same way.
- Steps
- 7
- Failure modes
- 4
- Build
- 3 to 4 weeks
- Recruitment and HR
Recruitment screening and scheduling
Every application acknowledged, parsed against the stated requirements, ranked with the reasoning shown, and interviews booked from the real calendar. A person decides who progresses.
- Steps
- 8
- Failure modes
- 4
- Build
- 3 to 5 weeks
Why we publish these
Because almost nobody in this trade will, and the reason they will not is that the useful parts are the ones that make you look fallible.
Anyone who reads one of these and builds it themselves was never going to hire us, and they are welcome to it. Everybody else now knows we have done this before, know where it goes wrong, and are not going to discover the hard parts on their time.
There is no email wall, no watermark and nothing to sign. The specification is on the page and the file is a download.
Free automation audit
Don't know what to automate?
That is exactly what the audit is for. You know your business. We know what can be automated.
Replies within one working day. No commitment, and a person reads it.
What we look for
Including the things that should stay exactly as they are.
- Work that repeats
- Bottlenecks where things sit and wait
- Leads that go cold in a gap
- Admin nobody should be doing
- Where AI genuinely helps
- Where it genuinely does not
- Tools that should be talking and are not
- What to leave exactly as it is